Office Relocation Checklist: Keep Your Team and Tech on Track

By Jack Bush — ON May 08, 2025

Moving your office isn’t just about packing boxes—it’s about keeping your team calm, your equipment safe, and your business running smoothly. Whether you’re switching buildings or cities, planning ahead is the key to a stress-free move.

Many moving companies now offer tailored services to help with everything from packing IT gear to setting up your new space. But even with outside help, having your own checklist keeps everyone on the same page and reduces downtime.

Here’s a simple office relocation checklist to help keep your team and tech on track.

1. Create a Moving Team

Start by forming a small team to handle the move. Assign one person from each department to help manage tasks and communicate updates. Your moving team should meet regularly to make sure nothing gets missed.

Pro tip: Pick people who are organized and good at problem-solving. They’ll be your go-to contacts during the move.

2. Plan Your Timeline

Set a clear moving date and build a schedule backwards from that day. Include things like:

Notifying your current landlord or building manager
Booking movers and IT help
Setting up internet and utilities at the new location
Packing deadlines by department

Give yourself enough time—office moves often take longer than expected.

3. Communicate with Your Team

A move can be confusing for employees. Keep them updated with:

The move date and reason for the relocation
What’s expected of them before and after the move
Changes to commute or parking
How their equipment and workspace will be handled

Send out updates through email, company meetings, or a shared calendar.

4. Protect Your Technology

Tech and the world of artificial intelligence is the heartbeat of most offices. Make sure your computers, servers, phones, and other equipment are safely disconnected, packed, and moved. Here’s how:

Back up all important data
Hire professionals to handle your servers or phone systems
Label every wire and plug for easy setup later
Get protective gear like bubble wrap and anti-static bags

Don’t forget to test your internet at the new office before moving day!

5. Update Your Business Info

Once you know your new address, update it everywhere:

Business cards and letterheads
Website and social media pages
Google Business Profile
Bank and billing info
Vendors, clients, and service providers

This helps customers and partners stay connected with you.

6. Pack Smart, Not Hard

Start with the things you don’t use daily—archived files, old furniture, and extra supplies. Label everything with:

The department it belongs to
What’s inside the box
Where it should go in the new office

This makes unpacking faster and smoother.

7. Take Care of Your New Office

Before the big move, walk through your new space. Check for:

Cleanliness and repairs
Working lights, outlets, and bathrooms
Internet and phone connections
Emergency exits and safety features

Also, plan where each team or department will sit. A basic floor plan helps movers place items in the right spots.

8. Schedule the Final Clean-Up

Once everything is out, clean your old office. Some landlords require this before giving your deposit back. Make sure to:

Remove trash and leftover items
Patch holes from nails or screws
Clean carpets and windows

You can hire a cleaning crew or ask your moving team to handle it.

9. Celebrate the Move

Once the dust settles, plan a simple celebration to welcome everyone to the new space. It could be pizza for lunch, a coffee break, or a small team gathering. It’s a great way to boost morale and start fresh in the new office.